ALABAMA ASSOCIATION of SCHOOL NURSES, Inc.
The name of this organization shall be Alabama Association of School Nurses, Inc., hereinafter referred to as Alabama Association of School Nurses, the Association, or AASN.
In addition to the purposes set forth in the Articles of Incorporation, the object of this Association shall be to promote quality school health services and health education throughout Alabama by increasing the effectiveness of its members and by being affiliated with the National Association of School Nurses, Inc. and the Alabama Education Association.
There shall be six classes of membership: Active, Associate, Retired, Student, Member-at-Large, and Honorary.
Any registered professional nurse in the State of Alabama, upon the payment of dues, shall be an active member provided he or she is contracted for, or employed by, an agency for their primary assignment, the administration, education or provision of school health services. Any retired member who desires to remain in the Active membership classification shall be required to pay full Active dues and upon payment of dues, shall be granted Active membership privileges.
Any registered professional nurse who is not eligible for Active membership, but who serves a school as a school nurse shall be an Associate member.
Any Active, Member at Large, or Associate member of AASN, upon retirement shall be eligible to become a Retired member upon notification.
Those persons who hold a special interest in or who are working with AASN and who do not fit into any other AASN membership classification.
AASN past presidents shall be honorary members of AASN will full membership rights
G. The AASN membership shall define and approve all other types of membership in alignment with the NASN.
Active members shall be entitled to exercise full membership rights
Associate, Retired, Student and Member-at-Large members shall have all the privileges of membership, except the privilege of voting and holding an office.
Section 5 Districts
The State of Alabama shall be divided into seven (7) geographical areas which are to be designated as districts with each district being represented by a District Chairman who shall be appointed by the President and approved by the Executive Committee and shall serve on the Board of Directors. District boundaries may be changed by a majority vote of members present and voting at an annual meeting.
Each District shall be organized as its Chairman and members agree in order to carry out objectives.
Each District shall hold meetings at a time and place as determined by the District Chairman on a needs basis to address issues related to the District, the Association, and/or to further advance the health education of its members.
The elected officers of the Association shall be a President, a President-Elect, a Vice-President, a Secretary, a Treasurer, and a Director.
All potential officers must have been employed as a full time school nurse for the time specified below and have been an active member in the Association for the time specified below and be current with dues. If an officer’s dues become delinquent, that office shall be considered vacant and shall be filled as prescribed in these bylaws. All elected executive officers will be bondable at AASN expense if required by the Board of Directors.
A. President may appoint additional positions to be served by members of the Association. These appointments may include, but not be limited to; Continuing Education Coordinator, Historian and a Chaplain. A Parliamentarian may be appointed with duties and qualifications as stated.
(1) All appointed positions must hold active membership in the Association and may serve on the Board of Directors if approved by the Executive Committee.
Each officer shall carry out the duties of their office as specified below and any additional duties are required by a motion adopted by the membership at an Annual Business Meeting, by action of the Board of Directors or the Executive Committee, or any higher authority to which they may be subject.
(3) Perform all duties normally expected of a President as specified in the latest edition of Robert’s Rules of Order Newly Revised, and such other duties as the Board of Directors may require.
(1) Shall serve as Chairman of the Program Committee and serve on the Continuing Education Committee.
(1) The LPN Representative shall serve on the Membership Committee and may serve on other committees as appointed by the President.
The Board of Directors shall be the governing body of the Association and have full power and authority over the affairs of the Association between Annual Business Meetings except as otherwise provided in these bylaws and shall have the authority to adopt special rules of order and or standing rules to govern its own proceedings and the affairs of the Association over which it has power and authority.
The voting members of the Board of Directors shall be composed of the President, President-Elect, Vice-President, Secretary, Treasurer, Director, All Standing Committee Chairmen, District Chairmen and certain appointed officers if approved by the Executive Committee.
The Board shall meet at least quarterly or at the call of the President or upon the written request to the President signed by five (5) members of the Board. Such meetings may be in person or by electronic means where a majority of the Board is present at the same time and can communicate effectively with any and all present.
A majority of the voting members of the Board of Directors constitute a quorum.
ARTICLE VI EXECUTIVE COMMITTEE
The voting members of the Executive Committee shall be composed of the six (6) elected officers of the Association: President, President-Elect, Vice-President, Secretary, Treasurer and Director.
The Executive Committee shall exercise the authority of the Board of Directors between meetings of the board but only to the extent necessary to take action on unanticipated business that requires action between meetings of the Board of Directors and such action is not contrary to any action taken by the Board or instructions given to the Executive Committee, and perform such other duties as are enumerated below.
1. After the Executive Committee has been informed by the President, Board of Directors, Executive Committee member(s), or any Association member, that a possible conflict exists, the Secretary shall be requested by the Executive Committee to inform the parties involved in writing.
2. An initial meeting, mutually agreed upon by all parties, shall be scheduled, at which a preliminary hearing will take place to resolve the issue, determine if additional meetings are necessary, or refer the issue to the Board of Directors with a recommendation determined by a majority vote of the Executive Committee and
B. Have such other duties as are specified in these bylaws or by the Board of Directors
The Executive Committee shall meet at the call of the President or upon the written request of three (3) of its members and such meetings may be in person or by teleconferences where a majority of its members are present at the same time and can effectively communicate with any and all present.
Section 5 Quorum
A quorum of the Executive Committee shall be a majority of its members.
There shall be the following Standing Committees: Auditing, Awards and Recognition, Bylaws, Continuing Education, Finance, Legislative, Membership, Nominating, Program, Public Relations, and Ways and Means. Such other committees, standing or special, shall be established by majority vote of the members present and voting at an Annual Business Meeting or by a majority vote of the members present and voting at a meeting of the Board of Directors, with the duties of any and all committees being subject to change by the Board.
An Auditing Committee comprised of a Chairman and two (2) members shall be appointed by the President at least five months before the close of the fiscal year. Their duty shall be to audit the Treasurer’s accounts at the close of the fiscal year and to submit copies of the report to all members of the Board of Directors by September 1 of each year.
The Awards and Recognitions Committee shall consist of the Director and a minimum of four members. The committee shall publicize the criteria for selection of Alabama School Nurse of the Year, choose a recipient for the award from nominations submitted and plan the awards ceremony and other recognitions as approved by the Board of Directors.
The Bylaw Committee shall consist of at least two (2) members who shall receive written proposed amendments from members and or the Executive Committee. The committee shall edit all proposed amendments and forward them to the President 45 days before the Annual Business Meeting for presentation to and approval of the Board of Directors. All amendments so approved shall then be publicized to the members as stated in Article X-AMENDMENT.
The Continuing Education Committee shall consist of the President-Elect and Vice President, Continuing Education Coordinator, and a minimum of two additional members, who shall be responsible for implementing the requirements for continuing education as mandated by the State Board of Nursing.
The Finance Committee shall be comprised of the Treasurer and four other members, and it shall be the responsibility of this committee to prepare a budget for the following fiscal year. This budget shall be submitted to the Board of Directors at a Board meeting prior to the Annual Business Meeting for publication purposes. The Finance Committee may amend the adopted budget from time to time during the fiscal year, with the approval by majority vote of the Board of Directors.
The Membership Committee shall be comprised of the Website Coordinator, Treasurer, LPN Representative and all District Chairmen. The Website Coordinator shall serve as Membership Chairman and shall keep an accurate and current list of the membership of AASN. The Membership Chairman will be responsible for dues notices to all members.
The Nominating Committee shall consist of three members and shall be elected at the Annual Business Meeting immediately after officer elections. It shall be the duty of this committee to nominate candidates for the offices to be filled at the next Annual Business Meeting. The Nominating Committee shall report a list of potential nominees to the Board of Directors two weeks prior to the Annual Business Meeting. Nominations from the floor shall be permitted after completion of the Nominating Committees report to the membership at the Annual Business Meeting.
The Program Committee shall consist of the President-Elect, Vice President, Treasurer, Continuing Education Coordinator and a minimum of three (3) additional members. The Vice President will serve as Chairman of this committee. The Program Committee shall be responsible for the overall annual AASN conference. The conference program shall be submitted to the Board of Directors for approval and or corrections prior to publication. The Program Chairman shall have the authority to authorize any charges related to program development within the approved program budget.
The Public Relations Committee shall consist of the President, Website Chairman, and all District Chairmen for the purpose of informing the membership and the public of the goals, issues, and activities that will promote school nursing generally and the Association specifically.
The Ways and Means Committee shall consist of a Chairman and two (2) members whose duties are to organize and promote fund raising activities of the Association.
A quorum of all committees of three (3) or more members shall be a majority of its members, and committees with only two (2) members shall require both members to be present for any and all meetings of that committee. Teleconferencing and electronic correspondence is hereby authorized for committee meetings.
Committees make reports to the Board of Directors except as specified in these bylaws and to the Annual Business Meeting as required, requested, or needed.
Teleconferences are hereby authorized for Standing Committee meetings provided all members constituting a quorum of the committee are present at the same time and can effectively communicate with one another.
ARTICLE VIII MEETINGS
There shall be an Annual Business Meeting of the Association to elect officers and address issues of concern to the Association. A majority vote of the active members present and voting at the annual meeting shall decide all issues unless otherwise provided in these bylaws, or required by the parliamentary authority adopted by the Association, or any higher authority to which it may be subject.
A Special Meeting of the membership may be called by the Board of Directors upon a majority vote of the entire Board to address only the issue stated in the call of that meeting. A Ten (10) day notices as long as no hardship is created on those who would attend. The purpose, date, and hour of such meeting, shall be sent to all members eligible to vote at such a meeting.
The most current edition of Robert’s Rules of Order Newly Revised shall govern the conduct of business in this Association in all cases to which they are applicable and are not inconsistent with these bylaws, the Articles of Incorporation, or any written rules the Association may adopt or to any higher authority to which it may be subject.
These bylaws may only be amended at the annual business meeting of the Association by a majority vote of the active members present and voting, provided the propose amendment(s)have met all the requirements specified in ARTICLE VII-COMMITTEES- Section 3-Bylaw Committee, and copies of the proposed amendments or revisions have been transmitted by electronic means and or postal service, to all eligible voting members of the Association ten (10) days prior to the Annual Meeting at which they will be considered.
In the event of dissolution, which must be approved by a majority vote of the active members, the association shall be dissolved. No officer, director, member, or employee or any other private individual shall be entitled to share in the distribution of any of the corporate assets upon dissolution of the corporation. After the payment of all debts, the remaining assets may be used, sold, or donated to another not for profit 501 (c) 3 corporation or tax exempt organization as per the corporate laws of the State of Alabama in effect at the time of dissolution. It is advisable that an attorney be engaged to advise the Association during a dissolution process.
Resolved: That the secretary and/or the Bylaw Committee be authorized to correct article and section designations, punctuations, and cross references and to make such other technical and conforming changes as may be necessary to reflect the intent of the Association in connection with the adoption of these bylaws of the Alabama Association of School Nurses, Inc.
Revised June 2013
Revised July 10, 2017
Revised July 9, 2018